OPENING DATE: 04/07/21 |
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CLOSING DATE: 05/07/21 04:00 PM |
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FLSA STATUS: Exempt |
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SPECIAL FUNDING: None |
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JOB INFORMATION:
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Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 a.m. – 4:30 p.m.; full-benefits This position is responsible for providing fiscal services support and writing, coordinating, and monitoring submission of grant applications and required periodic reports for Federal, State, local and other grants. Direction may be given to administrative staff; supervision is received from the Director of Emergency Preparedness.
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ESSENTIAL DUTIES AND JOB RESPONSIBILITIES:
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- Utilize computerized systems to process, track, report on, and document financial transactions, including grants
- Assist in preparing and monitoring Division budgets, salary worksheets, and expenditures
- Review the need for budget adjustments and make recommendations to sub-grantees and the Director of Emergency Preparedness
- Provide fiscal support to grant programs to analyze costs and track expenses for both personnel and supplies
- Perform oversight and provide assistance to grant programs
- Conduct research on available government and private foundation grants
- Directly write or provide technical assistance in writing and submitting Federal, State, local and other grant applications
- Provide basic training to specified personnel in basic grant writing and compliance
- Monitor awarded grants to ensure compliance with grant and legal requirements
- Monitor and prepare for submission periodic reports required by grantor (e.g. activity, financial) for approval by the Director of Emergency Preparedness
- Coordinate with County Finance Division, County Attorney's Office, and other officials as necessary for grant management and oversight
- Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between the Frederick County Emergency Management and other Federal, State and local entities regarding grants
- Provide guidance for the procurement of outside technical assistance for reviewing and/or preparing grants when appropriate
- Serve as the principal subject matter expert for the Division of Emergency Management concerning grants and related contract awards, including internal or external audits
- Monitor implementation of grant funded projects ensuring compliance with legal, fiscal and funder requirements
- Analyze and evaluate use of grant funds, making recommendations for modifications as appropriate
- Implement and maintain tracking of grant activities for audit, budget and statistical purposes
- Attend inter- and intra-agency meetings regarding grants;
- Establish and maintain a resource library of grant information
- Perform other related duties as required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned.
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QUALIFICATIONS AND REQUIREMENTS:
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The qualifications / requirements, knowledge/skills/abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor's degree in Accounting, Emergency Management, Public Administration, Management or a related field
- Minimum 2 years of mid-level professional financial work experience, that must include a background in financial writing and reporting
- Possession of a valid automobile operator's license
- Intermediate skill in MS Office Suite
- NOTE: Additional years of closely-related work experience may substitute for a portion of the education requirement
KNOWLEDGE / SKILLS / ABILITIES:
- Advanced knowledge of accounting principles, laws, regulations
- Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
- Ability to understand budget concepts; familiarity with basic financial reporting and
- Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision
- Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
- Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public
- Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
- Ability to obtain and maintain a Frederick County Employee Driving Permit
- Experience reading and evaluating grant Notice of Funding Availability (NOFA) opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding and overall agency strategy
- Experience with writing and submitting successful grant applications
- Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
- Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
- Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
- Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignments
PREFERENCE MAY BE GIVEN FOR:
- Experience with Federal Emergency Management Agency Hazard Mitigation Grant Program, Emergency Management Grant Program, Assistance to Firefighters Grant Program, Staffing for Adequate Fire and Emergency Response program, Homeland Security Grant Program, and/or Public Assistance grants management
- Experience with INFOR financial system
- Experience with FEMA online grants management system
- Experience reviewing and evaluating grant Notice of Funding Availability (NOFA) opportunities
- Experience with writing successful grant applications
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly sit, reach and perform repetitive motions; frequently walk and lift up to 20 pounds; and occasionally lift between 20 - 50 pounds and drive
- While working in this position, the employee is required to constantly work indoors; frequently walk on uneven ground; and occasionally work outdoors
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ADDITIONAL INFORMATION / EXAMINATION PROCESS:
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- Ability to provide own transportation to meeting sites, etc.
- Available for varied working hours to accommodate meetings, office staffing needs, etc.
KIND OF EXAMINATION (may include):
- An evaluation of training and experience
- One or more interviews
- A pre-employment Security Sensitive background investigation
- A pre-employment physical examination and drug test
This description reflects management's assignment of essential duties; it does not proscribe or restrict the tasks that may be assigned.
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